Skip to content

Contract management without complexity

Aivan.ai is a zero-effort contract lifecycle management solution. From the user’s perspective, archiving a contract is as easy as sending a single email.

aivan-laptop

Key features

Aivan.ai is designed to save time and worry. Depending on your needs, you can use Aivan.ai to quickly archive contracts and then simply forget about them. Or, you can use it to actively share contracts and collaborate with a global team. It’s totally up to you.

email

Add contracts
with a single email

To add a new contract, simply send it to a dedicated email address. An AI-powered processing engine automatically analyzes and indexes the entire document.

  • Anyone in your team can add contracts - no login required.
  • Review suggested metadata to teach the AI to perfection.
  • Mass upload contracts from web dashboard.

Discover details
with powerful search

A ‘Google-like’ search lets you find the contracts you need in an instant. As all content is thoroughly indexed, you do not even have to know which contract you are looking for.

  • Search results are highlighted in the contract document.
  • Free text search covers everything from contracts to appendices.
  • Use filters and search operators (AND, OR, Boolean queries).
aivan-laptop
reminder-bunny

Never miss a deadline
with activities

Activities remind you of important events, such as contract expiration dates or specific required actions. You decide which team members are notified.

  • Easy reminders for one-off or recurring activities.
  • Automate reminders to reduce your work and stress.
  • Assign tasks to specific team members.
laptop-for-aivan-ui-email

Archive contract-
related emails easily

Offload contract-related emails, such as negotiations or contractual changes, from your inbox to Aivan.ai. Archived emails are attached to specific contracts.

  • Archive emails throughout the contract lifecycle.
  • Discover relevant email communication quickly and easily.
  • Anyone in your team can archive emails.

Ensure traceability
with audit log

Audit log provides full transparency to who has viewed or modified individual contracts.

  • All contract activity identified and stored automatically.
  • Audit log is available to contract owners and administrators.
  • Log downloadable as a full raw audit file.
laptop-api

Integrate easily
to existing processes

With its flexible APIs, Aivan.ai can be easily integrated with leading document management systems and electronic signature services.

  • Post-signing solution that complements your processes.
  • All user interface actions available via API.
secure-contracts

Safe and sound

Data security and privacy are our top priorities. We ensure security on many levels, from meeting strict regulatory requirements to software architecture and physical security.

AES256 encryption

All data encrypted using at least AES256 level encryption

2-factor authentication

All privileged access requires 2-factor authentication

Communication secured

All server-to-server communication secured

ISO 27001

Aivan.ai is ISO 27001 certified

View certificate

Separate access log system

All access logs sent to separate read-only system

3rd party vendors

Strict requirements also apply to our 3rd party vendors

For more information, contact our security team at safe@aivan.ai.

A team player

You can automate data import by integrating Aivan.ai with your existing document management systems. Our system is also fully compatible with multiple electronically signed contracts.

Get a grip of your contracts

Aivan.ai can be easily integrated with various leading enterprise solutions, such as document management systems.

Save time and effort

Never miss contractual dates

Find details quickly

Share with your team

Instant cloud setup – no IT project involved